Officina Privacy Policy
This Privacy Policy explains how we collect, use, and protect your personal information when you interact with us.
Who We Are
Officina Publishing Services Ltd (“we”, “us”, or “our”) operates this website and provides manuscript review and publishing services. Contact: contact@officina.co.uk Address: Officina Publishing Services Ltd, Future Business Centre, Guildhall, Market Square Cambridge CB2 3QJ, England
Information We Collect
Our website does not collect personal data directly, as it is a static site with no forms, accounts, or tracking features.
However, we may collect personal information when you contact us or submit materials, including:
- Name and contact details (such as email address or postal address)
- Any information you include in your correspondence
- Manuscripts or other materials you send to us
How We Use Your Information
We use your information only to:
- Respond to your enquiries
- Review and process submitted manuscripts
- Communicate with you about your submission or our services
- Fulfil any contractual or pre-contractual obligations
We do not sell, rent, or trade your personal data.
Legal Basis for Processing
Under UK data protection law (UK GDPR), we rely on:
- Legitimate interests (to respond to enquiries and manage submissions)
- Contract (where processing is necessary to provide requested services)
How We Store and Protect Your Data
We take reasonable steps to protect your personal information from unauthorised access, loss, or misuse. Data may be stored securely in email systems, digital storage, or physical files.
We retain your information only for as long as necessary to fulfil the purposes outlined above, unless a longer retention period is required by law.
Sharing Your Information
We do not share your personal data with third parties except:
- Where required by law
- Where necessary to provide our services (e.g., trusted service providers, if applicable)
Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing
- Lodge a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, contact us at contact@officina.co.uk.
Cookies
Our website does not use cookies or tracking technologies.
Changes to This Policy
We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.
Contact Us
If you have any questions about this Privacy Policy or how your data is handled, please contact us at: Email: contact@officina.co.uk Address: Officina Publishing Services Ltd, Future Business Centre, Guildhall, Market Square Cambridge CB2 3QJ, England
Last updated: 20 April 2026